Have you been considering upgrading to a Xerox multifunction in your office?

MFPs have come a long way in recent years. These devices are more than simple printers/copiers/scanners—they’re closer to a computerized office assistant, and maintaining one has never been easier. Gone are the days of incompatible drivers (Xerox MFPs are cross-platform, and yes, that includes your mobile devices), paper jams, and indecipherable technical difficulties.

Business owners tend to have a strict rule before purchasing any new tool. If they’re going to buy something, it must save the business money, time, or both.

A Xerox MFP will do both in spades for your business. Let’s take a look at a few reasons why, but keep in mind that the features we discuss here today are far from exhaustive.

xerox mfp for small businessesThe “All-in-One” Factor: Yes, it Can Do That

So, what does multifunction really mean, anyway?

Xerox MFPs are designed to print, copy, and scan. While its use has obviously declined in recent years, you can even fax if you still need to. Also of note is that many models of Xerox MFP can multitask, e.g., you can make copies while one of your team members scans documents, multiple print jobs can be queued up, and so on. These multitasking features can be a real lifesaver on particularly busy days.

The features don’t stop there. As odd as it may sound at first, the base operations of printing, copying, and scanning are actually just the tip of the iceberg in terms of the feature sets available when you decide to upgrade to a Xerox MFP.

Let’s take a moment and examine some of the more impressive advanced features of your MFP.

Cloud Printing, Document Archival, and Sharing With Remote Teams

Imagine if you could easily scan and archive your hard copy paperwork to a secure cloud server of your choosing. All of your most important and frequently used documents would be available on your preferred service, such as Google Drive, Dropbox, or Xerox Workplace Cloud.

This opens up a lot of new and interesting ways to enhance the efficiency of your workflows. For example, say that you’re working with a remote team—they can help edit a file on the cloud and actually print it out for you.

Plus, the physical space savings when you start to phase out your filing cabinets can be absolutely phenomenal.

But what about security?

best small business office equipmentRobust Security Features to Protect Your Data

Xerox is an industry leader in the battle against cyber attacks. With data breaches, viruses, and ransomware making the headlines seemingly every other day, small business owners have taken a strong interest in protecting their data—that’s why your Xerox MFP will come equipped with features like:

  • Data encryption
  • Advanced network security features
  • Secure file deletion with Xerox Image Overwrite
  • User authentication and access control
  • Secure print requiring physical presence to retrieve documents
  • And more

A more complete overview of the many data security features that come built-in with your Xerox MFP can be found on the official Xerox website.

Are You Ready to Upgrade Your Workflow?

Adding a Xerox multifunction printer to your work environment can be a game changer. Many small businesses we’ve worked with are still discovering new features after months of use; it often seems like the right MFP can live up to nearly any challenge you throw at it.

The best part? It won’t cost you an arm and a leg. Our staff of experts would like to help connect you with the Xerox office equipment that not only fits within your budget, but helps you meet and exceed all of your business goals. We’re here to help you grow.

We have conveniently located offices in both Albuquerque (toll free 888-784-3494) and Los Alamos (888-784-3494). You can also contact us today here on the website. If you’ve had your eye on a Xerox product for a while now, you can get the process started by requesting a completely free online quote.