Sometimes small business owners and office managers are reluctant to change—and to some degree, that’s understandable.
Change generally means enduring a period of adjustment during which your staff has to learn how to do some of their day-to-day tasks in a different way. While this might ultimately lead to increased productivity and efficiency in the long run, managers often wait far too long before “taking the dive” because of the short term gains of doing things the way everyone is used to.
For example, introducing a new workflow to the office during the busiest time of year can seem pretty off-putting. You need everyone at peak performance so that you can meet all of your goals, and you don’t have the time to re-train all of your team members.
But what if there was a better way to do things?
What if there were products designed with ease-of-use in mind first and foremost, and what if those products had free, on-demand product training courses that your staff could review at a time of their choosing, learning only the things they needed to understand and skipping what they already know?
That might convince more business owners and office managers that it’s time to upgrade their office equipment. In the long run, that means potentially hundreds of hours saved annually, which translates into a significant financial benefit.
As you might have already guessed, these things are all possible with Xerox. Let’s take a look at why and how you can start modernizing your office workflows sooner rather than later.
Unparalleled Ease of Use, Access Features, and Easy to Understand Documentation
Xerox multifunction printers don’t require any technical experience or other IT-style training to operate. Most users find operation of their devices to be entirely intuitive. However, if you are attempting to set up something more complex or use some of the advanced features of the device, you’ll be happy to know that you have access to easy, thorough documentation.
Unlike so many other corporate “support sites,” the official Xerox support pages are actually good. Simply type in the name of your printer (make and model) and you’ll be able to access user manuals, tutorials, changelogs, and anything else you might need to know.
As for accessibility, Xerox office products are unmatched thanks to innovative technology like Gabi Voice, which allow users to “talk” to the printer using natural language sentences. If your organization needs to be 508c compliant or you just want to make sure that everyone can use the office equipment, Gabi is a modern solution. To learn more, check out our post Xerox’s Artificial Intelligence Gabi Voice Feels Futuristic, But You Can Use it Today.
On Demand Product Training for Xerox Multifunction Printers
At any time a member of the staff or the printer administrator needs a little extra help understanding one of the many features of their Xerox MFP, they’ll have 24/7 access to not only the great documentation mentioned above, but also on-demand video training courses.
At Xerox’s official online training portal, visitors will be able to learn everything they need to know about their MFP, including how to set up popular features like scan-to-email and secure printing.
Don’t Hold Your Office Back, Upgrade to The Xerox Experience
If you’re ready to make the chance to Xerox, don’t worry—it’ll be an easy one. In addition to all of the resources outlined here, you’ll be able to ask our knowledgeable team of experts here at Southwest Office Solutions all the questions you may have.