At Southwest Office Solutions, we use the Leading Xerox Managed Print Services Assessment Tools to conduct a Complete document assessment of your printer fleet. Our Assessment will show your current printing requirements, show you how to improve the way you handle printing and more importantly how much you spend on print. With our low price service, we can provide total print management for all document devices on your network Regardless of Brand!
Whether documents are paper or digital, they are necessary to help serve customers and drive business. Yet most companies do not know how much time and money they spend on document processes and printing devices. We will help you gain control of your documents and save as much as 30% in the process.
Assess and Optimize
Our analytics-based approach will help you understand the full scope of your print environment across both Xerox and non-Xerox devices. We have created a tools architecture that incorporates thin, thick and cloud-based technology for local, regional and global support. This means we can work in whatever environment you have.
Xerox’s innovative analytics tools, like Asset DB and CompleteView Pro, support data uploads and live data exchanges with external systems. This avoids errors and incomplete information. In-line data validation ensures data is accurate and aligns with your organizational environment. The operating and environment details we capture and analyze, including industry-specific benchmarking, are used to create a consolidated presentation that is the baseline for Managed Print Services.
Secure and Integrate
Now that we have optimized your printing environment, we have to ensure everything connects to your IT environment in a secure, compliant way. We call this second stage “Secure and Integrate.” Our approach integrates onto your existing IT environment and network with minimal disruption, so Managed Print Services (MPS) becomes a more welcome part of your business.
By closer integrating MPS with IT, you get more value for your organization through clearer accountability and a single point of contact. You’re also changing your devices to true IT assets, and this is the first step toward creating greater efficiency.
Automate and Simplify
Migrating customers to higher levels of print and document management maturity, including converting paper-based workflows to digital and re-engineering processes for greater efficiencies, is the third stage of next-generation Managed Print Services (MPS). We call this stage “Automate and Simplify,” and this is where it gets really interesting.
With the right technology now in place and securely integrated into your IT environment, we look at what it takes to improve productivity in your document-related workflows.