Are you considering migrating to a managed print service?
A managed print service (MPS) is a time and money-saving way to “outsource” the management of your entire fleet of printers to a dedicated team of experts. With the right technology and management service at your side, you can take the stress out of your print needs and save up to 30%.
In today’s post we’ll be discussing the five biggest reasons you should consider making the switch to a professional MPS. Let’s take a look at what migrating to a managed print service can do for you:
#1 – Easier and More Accurate Budgeting
While Xerox has made great strides in making budgeting easier for small businesses by means of accurate usage reports, it can still be difficult for managers to accurately assess their printing budgets—in fact, most businesses significantly underestimate the costs of their printing.
Our managed print service begins with an analytics-based approach which allows us to understand how your print environment currently works and can be further optimized. Xerox has an assortment of analytical tools which we’ll put to work to gather and track relevant data, cutting down on errors and incomplete information.
In a nutshell, an MPS helps you understand exactly how much you need to budget for printing, all in a single invoice.
#2 – Single Invoice Billing
Print costs can be a strain on accounting departments—not to mention the impact on small businesses without dedicated accounting departments. Unmanaged printing budgets usually require at least several invoices to be processed for different vendors, e.g., paper, ink, IT expenses, and so on.
A managed print service replaces these many bills with a single invoice at a fixed cost, including IT maintenance. This takes the strain off of accountants and business owners, who can free up time and focus their attention on other areas of the business.
#3 – Remote Monitoring & Alerts
If your print usage is up during a given period, an MPS can alert you of this fact. Perhaps it’s going to be a benign effect of a busier season, but in some cases it can help you narrow down print waste by certain departments or individuals.
#4 – Lower Per-Page Cost Than Unmanaged
Perhaps one of the biggest benefits of a managed print service is the cost reduction. On average, business owners can expect to save up to 30% on their print costs. One of the contributing factors to this saving is the lower page cost.
The analytical tools we mentioned earlier allow us to analyze the average usage of your fleet over a quarterly period. Not only does this help with budgeting, it also allows you to start keeping track of who uses your printer and for what—most businesses find that the amount of printing can be reduced by a significant percentage by more closely monitoring users.
#5 – Printer Maintenance Made Easy
A managed print service takes over the IT demands of your fleet. Updates, repairs, and preventative maintenance are all part of the package with the ultimate goal of making sure no part of your fleet is ever down for a disruptive amount of time.
Learn More About Migrating to a Managed Print Service
While we’re obviously big fans of Xerox, it’s important to note that you do not have to own Xerox devices to take advantage of our managed print service (although there are many great reasons to upgrade to Xerox).
We invite you to learn more about our managed print service. If you have any questions, our staff of experts is available to help you find the best way to manage your fleet. Please feel free to contact us at your earliest convenience by dialing (888) 784-3494 or visiting either of our convenient locations in Albuquerque or Los Alamos.