An important quality of any business is to enhance office productivity. Employees need to get as much done in the time possible, and part of that efficiency can come from various meetings you hold.
This involves both employers and employees preparing. The employer should prepare a layout of what the meeting will cover, and the boss should send workers any pertinent documents that should be reviewed before the meeting takes place.
While traveling for business can be a practical way to build partnerships and gain market share, it can also be stressful. Travel takes you away from the daily routine, which can make productivity difficult to maintain. Proper planning and mobile-friendly technology can help you remain effective, even with delayed flights, rescheduled meetings and uncooperative weather.
Advancements in office technology can make it possible to work remotely. Workers today may be at home, in different offices, time zones or even countries. Technology can make it easier to stay connected and productive.
For both security and productivity, make sure that employees are using the same quality of equipment at home as they would have access to in the office. Supplying standardized equipment can also make it easier for the IT staff to install and support the equipment.
Even in the digital age with state-of-the-art technology available, many businesses are still drowning in paper. The focus on IT systems and software can divert businesses from the critical tasks of optimizing print flow and document production and conversion. Employees may lose valuable time manipulating and locating files. Managed print services bundles all the activities related to document production and storage in one package. This allows businesses to close the gap between their digital and paper worlds.
The excitement and innovation of introducing improved office technology can be tempered by challenges. When you increase automation in the print production process, it’s important to prepare for bottlenecks in office productivity. Awareness of these 5 issues can make breaking new ground easier.
1. The volume of small print jobs may increase. Web to print workflow allows customers to click and reorder instantly. Preparing employees to handle increased demand can manage stress and improve performance.
Technology should support more than just your infrastructure. Technology should help your business to grow and evolve, not maintain.
Products like your document management system should do more than simply store your business’ documents. Rather, your document management system should help workers integrate the programs they use, enabling them to be more productive. Anywhere, anytime use is not only expected, but it is required for many workers to get their jobs done on time.
Good customer service is the name of the game for most small to mid-sized business owners, and anything that helps a business owner increase customer service without increasing costs is good for business. Managed print services can do that.
If you’ve transitioned your business to a managed print services (MPS), then you’re already one step ahead on optimizing your business process. Are you ready for the next optimization leap? With the Xerox mobile app, you have access to mobile printing from your smartphone and can easily connect to your Xerox Multifunction printer (MFP) to create and access document scanning workflows.
You may not be thinking of replacing your printer until it malfunctions. However, it can definitely be worth it to start looking into multifunction printers. The ones today come with so many app-based features that you run the risk of being passed by the competition if you do not upgrade.
Many people these days have smartphones. They are already familiar with the touch-screen interface, and many desktop printers are being produced with a similar feature. This makes it incredibly simple for people to learn how to use a new piece of equipment.
For businesses that rely on heavy-duty devices, managed print services are going to help greatly. Understanding the services available to you through this infrastructure will help you get the most out of your investment.
Tools You Are Provided
When you hire a vendor for your print devices, you can expect to receive a lot more than simply troubleshooting advice. Some of the other perks to be gained include: